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Calculation of travel and material expenses
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How to calculate travel and material expenses
1. Travel expenses include all financial expenditures which the beneficiary incurs in undertaking journeys which are closely related to the subject of the project being funded (e.g. accommodation, travel). Travel expenses will be covered on the basis of the cost calculation submitted with the initial application. Costs for accommodation in Germany should not exceed €50.00, with the limit rising to €75.00 for trips abroad. If travel plans change, the Foundation must be informed. As a rule, only travel costs will be covered for the beneficiary themselves. The Foundation shall not cover any accommodation costs for that period if an overseas bonus has been granted. No flat-rate daily allowance or hotel expenses shall be paid.
2. Should a beneficiary spend more than four weeks abroad, the Foundation shall grant a flat-rate overseas bonus. This should be seen as an extension to the scholarship, intended to cover the extra costs of food and accommodation. The Foundation shall not cover any accommodation costs for that period if an overseas bonus has been granted.
3. Material expenses include all expenses incurred by the scholarship holder in connection with purchasing, processing and archiving information which are closely related to the subject of the project being funded (e.g. charges for using libraries and archives, copies, making films, technical equipment). Material expenses will be covered on the basis of the cost calculation submitted with the initial application. Beneficiaries must seek the Foundation’s approval in advance, should there be any substantial changes in the use of the material expenses grant provided.
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