- There shall be no employment relationship between the Gerda Henkel Foundation and the grant recipient; as such, the Foundation shall not be liable for social security costs. The Foundation recommends that the grant recipient takes out private medical insurance. The Foundation cannot make any contributions towards this.
- The Gerda Henkel Foundation emphasises that, subject to § 3 clause 44 of the Income Tax Act, Foundation grants are not liable to income tax. As a Foundation that sponsors the humanities, the Gerda Henkel Foundation is exempt from paying corporation income tax by the corporation income tax exemption order dated 05/10/17 and issued by the Düsseldorf-Altstadt inland revenue office on the basis of existing exclusively and directly for non-profit-making purposes in accordance with § 5 para. 1 clause 9 KStG (Corporation Income Tax Law).
- On accepting the grant, the grant recipient is obliged to
- inform the Foundation without delay of any changes which may have a bearing on the granting of the funding or the sum of the grant;
- obtain the Foundation’s approval for having any teaching posts or sideline employment that exceeds an average of five working hours a week.
- Subsequent to funding for the purposes of completing a doctorate, the Foundation requests that it be informed as to whether a doctorate was conferred and with what grade, and also requests that a copy of the (provisional) PhD certificate be provided.
Invoicing travel and material expenses
- Receipts shall be provided as evidence of all travel expenses and materials bought. There is no need for any such expenses to be justified in detail if receipts have been provided. Should it not be possible to provide a receipt for a particular cost incurred, the Foundation expects a detailed explanation to be provided. The refunding of any such funds is then at the Foundation’s discretion.
- No flat-rate daily allowance or hotel expenses shall be paid. Travel expenses and hotel expenses shall be settled upon presentation of receipts. If the Foundation has awarded a grant, it shall not be liable for any food expenses.
- Car travel expenses shall be covered on the basis of a flat rate of € 0.30/km for distances of up to 100 km; above and beyond this, the Foundation requires that petrol station receipts be provided.
- In addition to the provision of receipts, the Foundation requests that a list of all expenditures be provided, with all receipts allocated a number for the purposes of easy identification. The invoiced sum should be subdivided according to travel expenses and material costs.
If an overseas bonus has been awarded for extended periods abroad, the Foundation requests that the grant recipient informs the Foundation of the starting date and duration of any such stay abroad in good time in advance, i.e. at least four weeks ahead of the trip. As the overseas bonus constitutes an increase in the grant awarded and is not to be seen as part of the travel expenses, this sum shall be transferred together with the regular grant instalments.
Interim reports are to be submitted six weeks before the first full year of funding expires. The report should give details of the progress made in the first year of funding including provisional results and future project plans. The Foundation shall not provide any guidelines concerning the length of the report.
Final reports are to be submitted at the latest six weeks after expiry of the funding period. The Foundation shall not provide any guidelines concerning the length of the report.
- The Foundation requests that it please be informed in advance about any publications resulting from funding awarded. The Foundation shall receive three specimen copies of each book published (monograph/anthology) and one offprint of each article published.
- Please inform the Foundation should journalists wish to write an article about your project.
- Please always seek to ensure mention of the funding received (including in any press releases published).
- We request that press clippings and recordings of radio or television coverage/ reports (incl. the date, source and reference number provided in each case) be sent to the Foundation immediately after publication/broadcasting/posting. Should press coverage have taken place, publications have come out, or reports have been broadcast/posted during the funding period, we request that you list these in your interim and final reports.
As a rule, grant recipients are also entitled to apply for a printing allowance from the Foundation following the funding period for the purposes of publishing their research results. However, we would like to stress that a printing allowance cannot be guaranteed for projects that have received funding, as the Foundation currently only has a very limited budget for this. For information on applying for a printing allowance, see our website (www.gerda-henkel-stiftung.de).
The Gerda Henkel Foundation reserves the right to revoke a grant/the granting of project funds and to make a claim for reimbursement if
- the terms of appropriation are not adhered to or the Foundation has other good reason for revoking its grant
- the grant was obtained on the basis of incorrect or incomplete details
- conditions imposed by the Foundation are not met at all or are not met within the deadlines set by the Foundation
- the grant has not been claimed one year after having been awarded and no reason has been given for this
- the funds have not been used for the direct purpose stated
- the funds have not been accounted for in time, as agreed or completely
Overpayment of a grant/funds must be reimbursed post-haste.
The Gerda Henkel Foundation will send information about the Foundation’s activities and invitations to events organized by the Foundation by post or email to project partners and scholarship holders. If you do not require such information, please inform us accordingly.
(As at: July 2019)