General Research Grants: Scholarships

Application

Type and scope of the funding

Applications for research scholarships can be made directly by Postdocs or scholars with Post Doctoral Lecture Qualification. A research scholarship is usually applied for by one scholar who will work on a specific project on his own. An institutional affiliation is not necessary. The simultaneous receipt of salary or retirement pension and a research scholarship is not possible.

The funding period is generally between one and 24 months.

The period of support for Foundation stipend holders working on Ph.D. or research projects can be extended by up to 12 months if the holder becomes a parent during the period covered by the stipend and has an entitlement to maternity or parental leave. Individual arrangements must be discussed with the Foundation’s administrative office.

Application documents

From now on, it is only possible to apply electronically for the general research grants. The necessary application documents can be uploaded in the electronic application form.

The following documents must be included in an application for a research scholarship (in German or English):

  • description of the research proposal (max. 8 pages)

    • plus bibliography if necessary (in addition to the max. 8 pages)
    • at least font size 11 and line spacing 1.5
  • time schedule and working plan with information about the necessary travel to archives, libraries and museums or other destinations
  • description of the journeys to archives, museums or other destinations which are closely related to the subject of the project and detailed calculation of the costs (travel and lodging)
    • No flat-rate daily allowance or flat-rates for hotel expenses
    • no college or tuition fees
  • calculation of material costs  (e.g. for photocopies or film versions of archive material, photographs, etc., not a lump sum for books)
  • tabular curriculum vitae with list of publications
  • copies of academic certificates (Masters, PhD, professorship, etc.; please do not send Bachelor certificates)
  • one letter of recommendation
    • signed personally by the author and sent to the Gerda Henkel Foundation
    • signed version by email (gutachten@gerda-henkel-stiftung.de) or fax is accepted
    • it is possible to submit more than one letter of recommendation

Please note that the Gerda Henkel Foundation will not contact any referees and the applicants are responsible for requesting the letters of recommendation themselves.

Please do not additionally send the documents by email or postal mail.

Criteria

Criteria for applicants

• Applications for a “research scholarship for post-doctoral researchers” may only be made if applicants received their PhD within the last ten years. The relevant date is that on the PhD certificate. (This restriction does not apply to research scholarships after Post Doctoral Lecture Qualification.)

• The dissertation must have already been published at the time the application is made. The presentation of a publishing contract is not sufficient in this regard.

• The topic of the proposed research project must clearly differ from the topic of the PhD thesis.

Criteria for applicants previously funded by the Foundation

• Applications may only be made if applicants received a previous Gerda Henkel Foundation research scholarship more than five years ago. The relevant date for calculating the timeframe is the date on the final report.

Criteria for applicants previously rejected by the Foundation

• No renewed application for a project rejected by the Gerda Henkel Foundation may be made.

• Applications for a new project may be made if the last rejected application was made more than three years ago. The relevant date for calculating the timeframe is the date on the letter of rejection.

Please find further information regarding the criteria under FAQ.

Payment

Research Scholarships for Postdocs

Monthly scholarship award: 2,300 euros

•    for one child: EUR 400
•    for each further child: EUR 100

The family grant is awarded for children who have not yet turned 18.

Monthly endowment for scholarships abroad: 575 euros

Travel aid: as required
Material aid: as required

Research Scholarships after Post Doctoral Lecture Qualification

Monthly scholarship award: 3,100 euros

As equivalent to the German Habilitation the Foundation accepts positions as „Associate Professor“ or „Full Professor“ / „Distinguished Professor“ (according to the North American university system) and „Senior Lecturer“ or „Reader“/„Professor“ (according to the Commonwealth university system), respectively.

•    for one child: EUR 400
•    for each further child: EUR 100

The family grant is awarded for children who have not yet turned 18.

Monthly endowment for scholarships abroad: 775 euros

Travel aid: as required
Material aid: as required

Deadlines

The Foundation committees meet twice a year to consider the applications and decide on funding grants. The application deadline for the Foundation committees spring meeting in 2020 is 25 November, 2019. Applications have to be in the Foundation's office by this day. The Foundation committees are holding their meeting in April 2020. If your application is successful, funding can start at the beginning of May 2020 at the very earliest.

The deadline is not valid for smaller funding amounts (max. 25,000 euros). Smaller funding amounts are granted by the Foundation through a simplified procedure with a deliberation time of approximately three to four months. Please follow the exact same application procedure for smaller funding amounts as for regular research scholarships.

Form

Electronic Application Form for the Foundation

1. Please complete the application form in full.

2. The application form can be saved at any time. You can return to and edit the form for a period of ten days. You can also access the form via your own personal link. However, after this period(10 Days), your data will be deleted from the server.

3. Once you have completed the form, you will receive a short summary, which needs to be confirmed in order to be sent to the Foundation electronically.

4. During the transmission process your data will be sent to the Foundation in electronic form. Confirmation of receipt will be sent to the e-mail address provided in the application.

Please follow these rules when uploading your application files:

  • All documents need to be uploaded as pdf-files.
  • Please do not upload secured PDF documents.
  • A single file may not exceed a file size of 6 MB each.
  • You cannot upload more than one document per upload field.
  • The application can only be sent, if all necessary documents are included.

Please note the following additional information:

  • Your data will be stored by the Gerda Henkel Foundation for the purpose of processing your application and will not be passed on to third parties.
  • The Gerda Henkel Foundation will be happy to provide you with information about the data that we have stored on your person at any time. If so required, personal data can be changed or deleted.
  • This form may only be used to make an application to the Gerda Henkel Foundation. The Foundation reserves the right to delete application data without prior notification, if necessary.

Publishing Aid

Publishing aid is currently only awarded to especially successful projects already being supported by the Foundation. Please include the following documents:

  • A two-page summary of the academic merit and innovativeness of the monograph/collection
  • A cost calculation by the publishing house
  • The manuscript on which the calculations have been made (digital).

Applications can be submitted at any time.

    Important note on submitting applications

    Please take a look at the information provided in this section and under General References. We would of course be happy to assist you should you have any further questions.

    Contact person General Research Grants: Scholarships

    Anna Kuschmann, M.A.
    Projektassistenz allg. Forschungs- und Promotionsförderung
    - Promotions- und Forschungsstipendien, Druckkostenzuschüsse -
    kuschmann@gerda-henkel-stiftung.de

    General Information for Applicants and Beneficiaries

    Frequently asked questions

    General questions regarding the application

    Does the Foundation provide funding for master students?
    No, the Foundation does not provide support for studies under PhD level.

    Can I apply for a research project also if I have not received my PhD yet?
    No. Applications for research projects can be made by universities, other research institutes or comparable institutions as well as by one or several Postdocs or scholars with Post Doctoral Lecture Qualification. It is necessary to provide a (preliminary) PhD certificate.

    Can I apply with one and the same research project for support from several of the Foundation’s programmes?
    A simultaneous application with different research projects is in principle possible as long as no scholarship is earmarked for the applicant him/herself.

    What is the difference between a research project and a research scholarship?
    Applications for research projects can be made by universities, other research institutes or comparable institutions as well as by one or several Postdocs or scholars with Post-Doctoral Lecture Qualification. By contrast, a research scholarship should be applied for by one scholar alone for a project that he conducts himself. Applications for research scholarships can be made directly by Postdocs or scholars with Post-Doctoral Lecture Qualification. A research scholarship is usually applied for by one scholar who will work on a specific project on his own.

    Can I apply if my project belongs to another field than the academic disciplines cited on the website?
    No. But please have a look at the thematic requirements of the special programmes “Security, Society, and the State“ as well as the funding programmes “Democracy“ and "Lost Cities".

    Are foreign academics allowed to apply for funding programmes?
    The funding activities concentrate basically on German and foreign academics in the fields of historical humanities. Candidates can apply regardless of their nationality and place of work.

    In which languages does the Foundation correspond?
    German and English.

    Should application documents and references be submitted in English or German?
    The Foundation accepts both, although German is preferred where possible.

    Are there formal requirements on how the application documents should be compiled?
    The project description should not be longer than 8 pages. Documents should have at least font size 11 and line spacing 1.5. Please read carefully all instructions in the section general references.

    Are there any substantial requirements for the structure or form of the description of the research project?
    No, there are no substantive requirements. Applicants for a research scholarship should make sure that in addition to the content presentation, information on the method, the state of research, the sources and research relevance are included in the description, especially if the transcript of the study is in the foreground.

    Should the proposal include a detailed list of publications or is it enough to note the cited references in footnotes? Is an additional list of publications with for the project relevant references necessary?
    It is sufficient to note the references of the proposal in footnotes. A list of publications with for the project relevant references can but must not be submitted.

    What should my working plan and schedule include?
    They should include detailed information about the work stages planned for the period of funding, including research trips and their planned duration.

    Can I apply for financing for my own post instead of a research grant?
    No. The Foundation is not providing funding for posts at research institutions.

    What do you require for travel and material expenses claims?
    We require a list of costs with each individual expense in as much detail as possible. Please have a look at the information provided under http://www.gerda-henkel-stiftung.de/calculation_travel-material-expenses.

    Does the Foundation pay for childcare during the period for which a stipend is awarded?
    Foundation stipend holders working on Ph.D. or research projects receive a family grant on presentation of the child’s/children’s birth certificate(s). The grant is paid for children who have not yet turned 18.

    What is the Foundation’s policy is a stipend holder becomes a parent during the period for which a stipend is awarded?
    The period of support for Foundation stipend holders working on Ph.D. or research projects can be extended by up to 12 months if the holder becomes a parent during the period covered by the stipend and has an entitlement to maternity or parental leave. Individual arrangements must be discussed with the Foundation’s administrative office.

    Can anyone request funding for printing?
    Publishing aid can only be claimed for projects which are already receiving funding from the Gerda Henkel Foundation. However, not all projects will be awarded funding for printing as the current budget for publishing aid is extremely limited.

    Does the Foundation sponsor individual journeys to participate in scientific conferences?
    At present travel expenses are only paid for larger research projects or PhD and research scholarships. Funding applications for independent trips to participate in conferences/congresses are in principle not considered.

    Can I change anything in my electronic application form after having sent it to the Foundation?
    No, that is not possible. Please inform us about any differing information when sending us your application documents or fill out a new application form and let us know you have sent a new form in a short note or email.

    If my confirmation of receipt includes a request for missing documents, will I be sent another confirmation once these missing documents have been submitted?
    No, you are responsible for making sure that all the necessary documents and references are properly submitted. Due to the number of applications we receive, we regret that we are not in a position to send further confirmations after the initial confirmation of receipt.

    What happens to my submission if it is incomplete?
    Incomplete submissions will not be considered and will be put back to the next selection round. Incomplete applications for PhD scholarships will not be considered any more after the expiration of one year.

    Does the Foundation provide reasons for refusing applications?
    The Academic Committee’s deliberations are confidential so the Foundation does not provide detailed reasons for refusals.

    General questions regarding the applications for scholarships

    Can I continue to work during the time of my scholarship?
    No, the simultaneous receipt of salary and a scholarship is not possible.

    Can I continue to draw a retirement pension during the time of my scholarship?
    No, the simultaneous receipt of a retirement pension and a scholarship is not possible.

    In which case can I apply for an overseas bonus?
    Should a beneficiary leave the country of her/his principal residence and spend more than four weeks abroad for research purposes, the Foundation shall grant a flat-rate overseas bonus. This should be seen as an extension to the scholarship, intended to cover the extra costs of food and accommodation. The Foundation shall not cover any accommodation costs for that period if an overseas bonus has been granted.

    Can I apply for funding of college or tuition fees?
    No, the Foundation does not cover college or tuition fees.

    If I am given a doctoral grant, do I have to start my doctorate immediately?
    Doctorates must be started within twelve months of the grant being agreed.

    Questions regarding letters of recommendation

    Who can write letters of recommendation?
    Applicants are free to choose a relevant expert. The Foundation does not make recommendations in this regard.

    What should be included in letters of recommendation or references and what form should they take?
    The Foundation has no specific requirements as far as references are concerned. Referees generally provide an assessment of the quality of the project and the applicant’s qualifications.

    In what form should expert assessments be submitted?
    Expert reports must be sent to the Foundation by their authors with a personal signature. Transmission via email (as scan with signature) or fax is possible.

    Can authors send their expert assessments to the Foundation via email?
    Expert assessments can be submitted via email (as scan) or fax. They must in all cases be signed by the author.

    Should letters of recommendation be submitted in English or German?
    The Foundation accepts both, although German is preferred where possible.

    Do you accept letters of recommendation from abroad?
    Yes.

    Do you accept letters of recommendation from other subject areas?
    Yes.

    Specific questions regarding research scholarships

    Can I apply for a research scholarship when I have not yet finished my PhD?
    No. Applications for research scholarships can only be made by Postdocs or scholars with Post Doctoral Lecture Qualification.

    Do the criteria also apply to applications for short-term research scholarships (max. €25,000)?
    Yes, the criteria also apply to applications for short-term research scholarships.

    Does the rule that candidates must have received their doctorate no longer than ten years ago also apply to academics with a German ‘habilitation’ qualification or equivalent qualification (Associate Professor, Full Professor, Distinguished Professor, Senior Lecturer or Reader/Professor)?
    No, this rule does not apply to academics with a postdoctoral lecturing qualification or an equivalent qualification.

    What is  the definition for "Post Doctoral Lecture Qualification"?
    As equivalent to the German Habilitation the Foundation accepts positions as „Associate Professor“ or „Full Professor“ / „Distinguished Professor“ (according to the North American university system) and „Senior Lecturer“ or „Reader“/„Professor“ (according to the Commonwealth university system), respectively.

    Must my dissertation be published even though I obtained my PhD abroad?
    Yes, for PhDs obtained abroad the dissertation must also have been published prior to application.

    Which forms of publication are accepted?
    The dissertation should be published as an electronic or printed monograph and be freely accessible. Essays published on the dissertation, printed specimen copies or the submission of a publishing contract will not be accepted.

    I have already received a doctoral scholarship from the Foundation and would now like to apply for a research grant. Does the same waiting period of five years also apply to me?
    You are welcome to apply for a research scholarship at any time. The waiting period of five years only applies to previous funding through a research scholarship.

    I have received only a research scholarship fo a few months in the area of “smaller grants”. Does the same time span of five years also apply to me?
    Yes, you can only apply for another research scholarship after a period of five years. The relevant date for calculating the timeframe is the date on the final report.

    I have withdrawn my application for a research scholarship. Does the time span of three resp. five years also apply to me?
    No, the time spam does not apply to you. A reapplication for a research scholarship is possible at any time.

    I submitted the application for a supported research project, but have not received a research scholarship myself. Does the same waiting period of five years apply to me?
    Providing you have not received a research scholarship, you are welcome to apply at any time.

    Can I apply for a research scholarship although an application for a research project was rejected which I was to work on?
    Yes, if you were only meant to work on the project and were not listed as the applicant. The criterion for previously rejected applicants applies only to previous own applications for a research scholarship.

    An application I made for a research project was rejected. Can I still apply for a research scholarship?
    Yes, you may still apply for a research scholarship, if you had not requested a research scholarship for yourself within the rejected research project.

    An application I made for a research scholarship for only a few months in the area of “smaller grants” was rejected. Must I still observe the waiting period of three years?
    Yes, you must wait three years before submitting an application for a regular research scholarship. The relevant date for calculating the timeframe is the date on the rejection letter.

    Is the resubmission of my application for a smaller funding amount (max. EUR 25,000) possible, although my application was rejected in the general research grants category?
    No, a resubmission of the application for a smaller funding amount (max. EUR 25,000) is not possible, if the same research project was rejected in the general research grants category.

    Questions regarding grants in general

    What should I do once I have received the letter of approval?
    Please let us know by postmail whether you accept the grant and the terms of appropriation. If you do accept, please also supply your current bank details and include when you wish payments to start. Please note that all credit transfers and standing orders are being switched over to the pan-European SEPA system. Instead of a bank sort code and account number, the Foundation requires the IBAN and BIC details. You will find the corresponding information on your account statement and possibly on your bank card.

    What are my obligations if I accept the funding?
    You must inform the Foundation of any changes which have a bearing on the payment of the grant or the amount paid. Teaching positions and other employment must be agreed with the Foundation if they exceed an average of 5 hours a week.

    Can I work during the grant period?
    Yes, as long as the employment does not exceed an average of five hours a week.

    How should references be made to the Foundation in my work?
    We ask that the Foundation be mentioned in any publications that arise from the funded project. The Foundation should also be included in the imprint of any publications for which publishing aid was supplied. For other media, such as conference posters or flyers, please use the logo available on our website. Please also mention the Foundation at events and in any contact with journalists (e.g. via your university’s press office), including in any press releases.

    Can the grant or parts thereof be used for other purposes?
    No. The grant is only to be used for the purposes detailed in the letter of approval.

    Can grants be transferred to overseas accounts?
    Yes. Please supply your SWIFT/BIC code and IBAN. We would however prefer to make transfers to a German account.

    Do I have to take out insurance if I am awarded a grant or does the Foundation cover those costs?
    As grant recipients are not technically employed by the Foundation, national insurance contributions are not paid. The Foundation recommends that all grant recipients take out medical insurance. No additional funding is available for these costs.

    Invoices

    What kind of information about my bank account do I have to submit?
    Please note that all credit transfers and standing orders are being switched over to the pan-European SEPA system. Instead of a bank sort code and account number, the Foundation requires the IBAN and BIC details. You will find the corresponding information on your account statement and possibly on your bank card. Please send us these details or submit them with your next invoice.

    Do original receipts have to be sent?
    Generally yes. Should third parties need the originals for billing purposes (e.g. university offices), please submit copies and ensure that the originals are held for at least ten years in case they need to be checked.

    Will my family’s costs be reimbursed for research trips?
    No. These must be covered by the grant recipient.

    General questions

    What is the phone number for Henkel AG & Co. KgaA in Düsseldorf?
    +49 (0)211 7970